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Appia® Knowledge Center

Time limits under construction

In this article:

You must tell the Appia service when to start a work or calendar days time limit when the project is under construction. All start dates must be on or after the notice to proceed date.

  • For a completion date time limit, the Appia service automatically calculates the days remaining.
  • For a working day time limit, you must enter the hours of work done on that day (half or full day).

You can also change the primary time limit, mark the time limit as primary or complete, or add a controlling item and if the contractor is working (for a working day time limit), enter the work start or end date, and suspend the time limit (for a calendar day time limit) without a change order.

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  1. Select Time Limits in the Sidebar menu.

  2. Click the pencil Edit icon for the time limit.

Start the time limit

  1. For a calendar days time limit, enter the date work started in the Work Start Date field.

  2. For a working days time limit, select a date on the calendar. Enter if it was a half day or a full day, and enter any remarks as necessary. Click Done.

  3. If needed, select the Yes/No toggle option in the Primary Deadline? field.

  4. When you are finished, click Save.

The Appia service returns you to the Time Limits page and displays the updated information.

Suspend Calendar Day time limit

When the work isn’t yet complete but you have to stop the calendar day count, you can suspend or pause a calendar day time limit without the need for a change order. The Appia service updates the expected end date to account for the suspension.

You can suspend both active and ended time limits. The start and end dates can be in the past, present, or future, but must be after the time limit start date and before the time limit ends.

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Add or edit suspension

When you suspend a time limit, no charges will accrue during that time. Any charges that existed before the time limit was paused will continue when the time limit is resumed.

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  1. Select the time limit from the under construction project.
  2. Click Add Suspension in the Suspensions section, or click Edit for an active suspension.
  3. Enter or change the start and end date, and the reason for the suspension. The reason displays in the time limit history.
  4. Click Save.

The Appia service changes the time limit status to suspended.

Delete suspension

When you delete a time limit suspension, it starts the countdown from when the time limit was paused. Any time that passed is not counted, and it may affect liquidated damages.

  1. Click Delete for the time limit in the under construction project.
  2. Enter a reason for the deletion.
  3. Click Yes, delete suspension.

The time limit's status changes to In progress. Any charges that accrued are displayed and continue to accrue.

Working Days time limit

When using a working day time limit, you can designate a specific controlling item and track if the contractor is working.

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  1. While editing the time limit, select the date on the calendar.
  2. Mark whether it was a half day or a full day.
  3. If using controlling items, click Add Controlling Item and select the item from the list. Click Add Items.
  4. Select if a contractor was on site that day.
  5. Add any necessary remarks.
  6. Click Done.
  7. Click Save.  The Appia service returns you to the time limits.

Change the primary status

  1. Select the Yes/No toggle option in the Primary Deadline? field.

  2. Click Save.

The Appia service saves the time limit with the new primary option and returns you to the time limits Overview page.

Mark time limit complete

Enter a work end date or mark the work complete in a time limit in order to keep the Appia service from assessing liquidated damages on a payment.

Time limits must be complete before you can issue the final payment. You can't enter an end work date for a calendar day time limit if there's an active suspension. 

When you enter the date the work ends or is completed, the Appia service changes the expected end date of the project to the date entered in the field. The time limit’s status moves to completed, and the progress bar no longer displays. If the date entered is after the work was expected to be complete, the Appia service stops calculating liquidated damages.

  1. For calendar days and completion date time limits, click in the Work End Date field and select the date. For working days time limits, select the Yes/No toggle option for the Work Completed field.

  2. Click Save.

The Appia service returns you to the time limits Overview page.